The Peraton Labs Operations Manager provides the operational foundation of the office, integrating executive support, operations administration, and direct management of facilities and logistics.. This role blends project management discipline, operational coordination, and office management. Core responsibilities include maintaining smooth office operations, supporting the executive team, coordinating key initiatives, streamlining processes, safeguarding and tracking assets, and cultivating workplace culture through organized team events. The ideal candidate is a highly organized, proactive, and personable professional who welcomes variety in their work and takes full ownership of the details that keep an office running along with leading operational initiatives .
Key Responsibilities
Operations
- Lead and manage daily operational activities, ensuring accuracy, continuity, and alignment with organizational goals.
- Partner with leadership to drive operational planning, prioritization, and execution across multiple workstreams and locations.
- Schedule sector-wide meetings, forums and candidate interviews.
- Handle confidential and sensitive information with discretion
- Send out sector communications as needed.
- Coordinate sector-wide onboarding, including logistics, access requests, checklists, and new‑hire readiness.
- Manage interview scheduling in partnership with Talent Acquisition, including first‑round and panel coordination and communication.
- Support project management activities, including planning, tracking, and coordinating key operational initiatives.
- Prepare regular metrics, performance updates, operational summaries, and project status reports for leadership.
- Support process improvement by mapping pain points, evaluating solutions, and implementing operational changes.
Facilities Management
- Oversee day-to-day upkeep, maintenance, and safety of the Basking Ridge office space.
- Serve as primary liaison with building management, landlords, and vendors (cleaning, maintenance, security, HVAC, etc.).
- Manage office supply inventory, ordering, and vendor relationships.
- Coordinate office moves, seating arrangements, and space planning.
- Maintain seating charts.
- Ensure compliance with workplace safety standards and emergency preparedness plans.
- If there are any facilities issues or outages, assess the impact and serve as the point-of-contact in working with the landlord, vendors and internal team towards quick resolution.
- Serve as point of escalation and resolution for any facility issues during business or off hours.
Asset Management and Procurement
- Maintain accurate inventory of office equipment, furniture, and IT assets.
- Track asset lifecycle: procurement, assignment, maintenance, and disposal.
- Coordinate with IT on equipment provisioning/deprovisioning for new hires and departures.
- Oversee the Purchasing Card process including coordination with the team to make purchases in a timely manner and follow the reconciliation process for all Purchasing card transactions.
- Coordinate equipment disposal through appropriate eWaste methods.
- Monitor invoices and ensure payment; escalate to Procurement as needed.
Shipping & Receiving
- Supervise the incoming and outgoing mail, packages, and freight.
- Coordinate with carriers (FedEx, UPS, USPS, freight vendors) for pickups and deliveries.
- Track shipments, resolve delivery issues, and maintain shipping/receiving logs.
- Ensure proper handling and distribution of deliveries to staff/departments.
General Office Operations
- Manage office budget related to supplies, facilities, and events; track expenses against budget.
- Manage vendor contracts and service agreements.
- Support Operations with administrative tasks as needed.
- Identify process improvements to increase office efficiency.
