Secretary/Administrative Assistant

Job Locations US-CA-Fort Irwin
Requisition ID
2022-128258
Position Category
Administration – Business Line Operations
Clearance
Agency Clearance
Sector
Space & Intelligence

Responsibilities

Peraton is seeking a Secretary/Administrative Assistant to support our Deep Space Network (DSN) Operations and Maintenance O&M contract with the Jet Propulsion Laboratory (JPL) and NASA in Fort Irwin, CA.

 

The Deep Space Network is NASA’s international array of giant radio antennas that supports interplanetary spacecraft missions, plus a few that orbit Earth. The DSN also provides radar and radio astronomy observations that improve our understanding of the solar system and the larger universe. The antennas of the Deep Space Network are the indispensable link to explorers venturing beyond the moon. They provide the crucial connection for commanding our spacecraft and receiving their never before seen images and scientific information on Earth, propelling our understanding of the universe, our solar system and ultimately, our place within it.

 

Responsibilities:

 

Under general supervision, capable of performing all jobs including the most complex.  Works on assignments that are semi-routine in nature, but recognizes the need for occasional deviation from accepted practices.  Supervisor provides specific instructions on new assignments and checks completed work for accuracy. Performs varied duties including or comparable to the following:

 

  • Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties, using a computer terminal
  • Skilled in the use of the MS Office Suite, predominantly Word, Excel and PowerPoint
  • Follows organization and department procedures to complete tasks in a timely manner.
  • Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and PCs.
  • Setup Video TeleConferencing (VTC) meetings using dedicated capabilities/equipment, or web based applications such as WebEx, MS Teams, etc..
  • Greets visitors, answers telephone, directs calls and takes messages.
  • Inventories and distributes office materials, supplies, and services. Ensures sufficient levels are maintained.
  • Opens, sorts and routes incoming mail, prepares outgoing mail, receives incoming packages and delivers to end recipients
  • Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff
  • As instructed, maintains supervisor's calendar, makes appointments, and arranges for meeting rooms
  • Reviews materials prepared for supervisor's approval for typographical accuracy and proper format
  • Data entry for Maximo (Computerized Maintenance Management System – CMMS) Work Orders (WO), to include WO creation, closure and quality assurance of data integrity
  • Assist Maximo Database Analyst in review and correction of Maximo work orders
  • Assist with work order metrics
  • Other duties as assigned

 

Qualifications

Required Qualifications:

  • High School Diploma or GED is required.
  • 4+ years of relative experience.
  • Familiarity with Maximo Computer based Maintenance Management System.
  • Proficient in the use of Microsoft products.
  • Must possess and retain a valid California driver's license.
  • Ability to comprehend and follow written and oral instructions and procedures without direct supervision.
  • Good communications skills.
  • Ability to work independently or in a team environment.
  • Ability to undergo a trusted background check and pass a National Criminal Information Check (NCIC). In order to obtain a clearance, you need to be a US Citizen and show proof of citizenship.

Desired Qualifications:

  • Type 45 wpm.

 

Peraton Overview

Peraton drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world’s leading mission capability integrator and transformative enterprise IT provider, we deliver trusted and highly differentiated national security solutions and technologies that keep people safe and secure. Peraton serves as a valued partner to essential government agencies across the intelligence, space, cyber, defense, civilian, health, and state and local markets. Every day, our employees do the can’t be done, solving the most daunting challenges facing our customers.

An Equal Opportunity Employer including Disability/Veteran.

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